Every call must have at least one submission type defined, but every call can have multiple submission types. The reason for having multiple submission types is that at the submission type level that business rules for a particular submission type, staff are assigned, and reviewers are assigned. If there are different rules for different submission types, then created multiple submission types.
The rules that are defined for a submission type include the following:
· Rules for submissions and submitters:
o The number of submissions that can be made
o the number of submissions that will be accepted
o The number of submissions a single submitter can submitted
o The number of submissions that will be accepted for a single submitter
o Special rules for submitters, such as do they have to be a member
o How submitters should be referenced
o Will submitters be allowed to edit their presentation materials after the submission is accepted
· Rules for the review process and reviewers:
o Is there an initial staff review stage
o Is there a finalist stage
o The minimum number of reviewers to be assigned to a submission
o The maximum number of submissions that can be assigned to a reviewer
o The maximum number of open review assignments that a reviewer can have
· Configuration options:
o Will topics be used for submissions
o Will keywords be used for submissions
o Will permission-to-use questions be asked
o Will meeting related fields be used: length of presentation in minutes, audience expertise level
o Will submitter disclosure questions be used
o Will submission disclosure questions be used
o Will content questions (i.e. text blocks) be used
o Can file attachments be uploaded
Creating a submission type includes the following steps:
1. Create a new call for participation/papers
2. Define submission type details
3. Define submitter requirements
4. Define submitter disclosure questions
5. Define material requirements
6. Define submission disclosure questions
7. Define content (text block) questions
8. Define rules for file attachments
10. Define reviewer scoring questions