The GL definition applies to all financial companies within the organization, and therefore, to all organization units as well. This screen changes if account segments need to be defined.
You
must have permissions to view the organization in order to view the GL
accounts on this screen. If you cannot view this screen, you can either
change the organization you are logged in to, log in as another user,
or contact your system administrator to change your permissions.
Please
refer to Uploading
GL Accounts within the Financial Company for more information
on uploading the GL accounts.
To add GL accounts:
1. Select System Admin > Organization Structure > Organization Unit Definition from the toolbar.
2. Search
for an organization unit and double-click it or highlight it and click
Select Org Unit.
The Organizational Unit Maintenance General Parameters screen displays.
3. From the Default GL Accounts task category, click Define New GL Accounts.
4. Search
for an organization or organization unit and select it.
The GL Accounts Maintenance screen displays, as shown below.
5. Click
Add GL Account.
The GL Account Detail fields are enabled.
6. In
the GL Account Detail section, enter the Account
Number.
The Account Number can only be entered in the following format: #-#####-##-###.
Personify does not support account numbers containing plus signs or dashes.
7. Enter the Account Description.
8. Select the Account Class from the drop-down.
9. Select the Account Function from the drop-down.
10. If necessary, select the Active checkbox.
11. Click Save.
Screen Element |
Description |
|---|---|
Filter |
|
GL Account |
Text box. The account number of the GL account for which you want to search. |
Description |
Text box. The description of the GL account for which you want to search. |
Classification |
Drop-down. The class of the GL account you want to search for. For example, Asset or Liability. |
Account Function |
Drop-down. The function of the GL account. Used to identify the kind of account referenced when setting up products and other account search functions. This is set so users do not inadvertently use the incorrect account. For example, Credit Balance or Accounts Receivable. |
Search |
Button. Click this button to search for GL accounts based on the filter information added. |
Add GL Account |
Button. When clicked, a row is added to the table and the corresponding fields are enabled to add a GL account. |
GL Account Detail |
|
Account Number |
Text box. The account number of the GL account. This must be unique within the organization unit. It also must be the specified segment length and use the segment separator. All accounts that are used throughout the system are defined here. Account lookups use the accounts defined here. |
Account Description |
Text box. The description of the GL account. |
Account Class |
Drop-down. This is used as a filter for account selection to enforce appropriate use of accounts as per the functionality. For example, the lookup for a Revenue account should use “Revenue” as a filter so that no other type of accounts are made available for revenue account selection. |
Account Function |
Drop-down. The function of the GL account. Used to identify the kind of account referenced when setting up products and other account search functions. For example, Credit Balance or Accounts Receivable. |
Active |
Checkbox. When selected, indicates the account is active. Only active accounts display in the lookup and can be used for product setup or in transactions. |
Delete GL Account |
Button. When clicked, the highlighted row from the table is deleted.
|