Defining Organization Unit AR and Prepayment Account Pairs

TMA Resources recommends you set up at least one account for each subsystem.

To define the AR and Prepayment account pairs:

1. Select System Admin > Organization Structure > Organization Unit Definition from the toolbar.

2. Search for an organization unit and double-click it or highlight it and click Select Org Unit.
The Organizational Unit Maintenance General Parameters screen displays.

3. From the Organization Unit, Default GL Accounts task category, click AR & Prepayment Account Pairs.
The Organizational Unit Maintenance AR-Prepayment Account Pairs screen displays, as shown below.

4. Click Add.
The fields are enabled to enter an AR/Deferred account pair.

5. Select a Company from the drop-down.

6. Select a Subsystem from the drop-down.

7. Enter the Purpose, if necessary.

8. Click the Accounts Receivable Account link.
The Account Chooser screen displays. Search for an Accounts Receivable account and click Select.

9. Click the Prepayment Account link.
The Account Chooser screen displays. Search for a prepayment account and click Select.

10. Click Save.

Screen Element	Description
Add	Button. When clicked, a row is added to the table and the corresponding fields are enabled to add AR/Deferred account pairs.
Delete	Button. When clicked, the highlighted row from the table is deleted.
Company	Drop-down. The company associated with the AR/Deferred account pair.
Subsystem	Drop-down. The subsystem associated with the AR/Deferred account pair.
Purpose	Text box. The purpose of the AR/Deferred account pair.
Accounts Receivable Account	Link. When clicked, you can search for the appropriate receivable account. The receivable account will be used for sales and receipt transactions. This account must be an asset account within the same company as the prepayment account. This account will contain a credit balance for overpayments.
Prepayment Account	Link. Enter the appropriate prepayment liability account. Defaults based on the receivable account identified above. This is the account used to store payments prior to invoicing. This account must be a liability account within the same company as the prepayment account.