Defining Inventoried Product Components

Individual Product Components

This task defines products that should be included with the active products at no additional charge. Any product in Personify can be added as a product component. Transactions and pricing will be at the master product level, not at the component level. Packages cannot be included as a component.

If revenue needs to be recognized from a bundle of products, the combination of products should be created as a package. Unlike components, each detail included in a package is priced at the product level.

When a master product with a component is added to an order, the component is automatically added as a subline and is always $0.

Standing Order Product Components

Components added to Standing Order Products work differently than Individual Product components. The standing order product feature provides the business scenario for having customers prepay or reserve a set of products (components) that will be manufactured in the future. An organization may offer a discount if customer purchases a set of products in advance, instead of purchasing each individual product separately at full price. For example, an organization may sell a volume of annual standards before they are written for a reduced price. As each standard is published, the component Standing Order Status is set to Available. Then, the INV900 batch process is run to set the Standing Order Ship Date for each available component and to add each available component to the customers’ order who have purchased the “volume” standing order product. After the INV900 batch process is run, all orders placed for the “volume” standing order product will have the available components automatically added to the order.

A standing order product can be setup for pricing at the master standing order line or at the component lines. This is defined on the General Product Setup screen, in the Pricing Method drop-down. If the pricing method selected is “Product Only”, then this assumes that the customer will prepay for the standing order product before the components are available to ship. If the pricing method selected is “Component Only”, then this assumes that the customer is making a “reservation” and will pay for the standing order product when the components are available to ship.

To define components:

1. Click Define Components under the Product Definition task category.
The Components screen displays, as shown below.

2. Click Add Component.
The Product Chooser displays.

3. Select the appropriate product to add as a component.

4. Enter the Quantity.

5. If necessary, enter the Order Lines to be Created number.

6. If necessary, select a Rate Structure and Rate Code.

7. Check the appropriate checkboxes:

· Active

· Waive Shipping

8. If you selected “Standing Order Product” on the General Product Setup screen, select the Standing Order Status from the drop-down.

9. If necessary, use the Move Up and Move Down button to arrange the components in the correct order.

10. Click Save.

Screen Element	Description
Components
Add Component	Button. When clicked, the Choose Product screen displays. Search for a component and double-click it to add it to the table. The fields in the Component Detail section are populated.
Delete Component	Button. When clicked, the highlighted product is deleted as a component.
Move Up	Button. When clicked, the highlighted product is moved one row up in the grid.
Move Down	Button. When clicked, the highlighted product is moved one row down in the grid.
Component Detail
Product	Link. When you click Add Component, search for and select a product, the Product link is automatically populated with the selected product. Click the link to open the Choose Product screen and search for a new product.
Parent Product	Read-only. Automatically populated based on the selected product.
Product Name	Read-only. The name of the product selected from the Product field.
Subsystem	Read-only. Subsystem associated with the product.
Quantity	Text box. The number of the components that will be added to the order when an order for this product is created.
Order Lines to be Created	Text box. How many order lines you want created based on the quantity given. If you want two component products but want them shipped to different customers, create two order lines (one for each customer) with a quantity of one. If you want two component products shipped to the same customer, create one order line with a quantity of two.
Rate Structure	Drop-down. Structure that will be used on the order detail record created when the product is ordered. For an individual product, the rate structure selected here will not change the price of the component on the order, which will always be zero.
Rate Code	Drop-down. The rate or price associated with the rate structure selected. For an individual product, the rate code selected here will not change the price of the component on the order, which will always be zero.
Waive Shipping	Checkbox. When checked, this component will not be included in any calculation of shipping charges.
Active	Checkbox. When checked, indicates the component is active.
Members Only	Read-only. Disabled unless the selected product is members-only.
Standing Order Control
Standing Order Status	Drop-down. Select whether the standing order is available or unavailable. The INV900 process will only pick up components if the status is Available. This field is only displayed for Standing Order products.
Standing Order Ship Date	Read-only. The date the standing order is shipped. The INV900 process automatically populates this date and should be left blank. This field is only displayed for Standing Order products.