Defining Customer Relationships Types and Codes

Using this screen, you can add, delete, or modify system relationship types and codes. Relationship types and codes are set up separately from the system types and codes. The types and codes entered display as drop-down values for Relationship fields in the Customer, Committee, and Subgroup Demographics screens.

This screen provides the functionality for a single relationship to be associated with multiple entities. For example, an individual can have an employment relationship and a personal relationship with another customer.

Committee and Employment are the only system-level types.

To define the system relationship types and codes:

1. Select System Admin > System Codes > Customer Relationship Setup from the toolbar.
The Relationships Maintenance screen displays, as shown below.

2. To add a relationship type, perform the following:

a. Click Add Relationship Type.

b. Enter the Main Relationship type.

c. Enter the Description.

d. Enter the Display Order of the relationship type.

e. Enter the Record Type this relationship type is for.

f. Select the appropriate checkboxes.

3. To add a relationship code, perform the following:

a. Highlight the appropriate relationship type and click Add Relationship Code.

b. Enter the Sub-Relationship.

c. Enter the Reciprocal Relationship.

d. Enter the Display Order of the relationship code.

e. Select the appropriate checkboxes.

f. Create an inverse relationship code for the code you just created.

For each Relationship Code you create, you must also create an inverse of that code in order to ensure the relationship functionality connects the records. For example, if you create a “PARENT” Relationship Code with “CHILD” as its Reciprocal Relationship Code, you must also create a new “CHILD” Relationship Code with “PARENT” as its Reciprocal Relationship Code.

4. To modify a relationship, highlight the appropriate relationship type or code and modify the information.

5. Click Save.

Screen Element	Description
Relationship Type
Add Relationship Type	Button. When clicked, a relationship type is added to the table and to Personify.
Main Relationship	Text box. The name of the relationship type. If there is a relationship code associated with the type, this would be the parent relationship. For example, Chapter, Contact, Emergency, or Employment.
Description	Text box. The description of the relationship type.
Display Order	Text box. The order in which the relationship type displays in the Relationship drop-down on the Demographics screen.
Record Type	Text box. The types of records for which this relationship type will display. For example, I (Individual), C (Company), S (Subgroup), or T (Committee). Enter I, C, S, and/or T in this field only. Do not separate by commas or spaces. Personify recognizes the code and only displays the relationship type for the corresponding Demographics screen.
Active	Checkbox. When checked, indicates the relationship type is active. If the relationship type is active, it will display as an option for the Record Type entered.
Employment	Checkbox. When checked, indicates membership benefits exist from the parent organization (employer) to individuals (employees) using the supporting Rate Structure setup. This checkbox is automatically selected for relationship types of “Employment.”
System Level	Checkbox. When checked, indicates the relationship type was included with base Personify and was not created by the customer.
Hierarchical	Checkbox. When checked, the records with both Parent and Subsidiary relationships will display Relationship drop-downs. This allows the relationships set up with hierarchies to display appropriately. If this checkbox is selected, this relationship type will NOT display when you click "Display Relationship by Type" from the Relationships task category in Customer Central.
Delete Relationship Type	Button. When clicked, the highlighted relationship type is deleted.
Relationship Code
Add Relationship Code	Button. When clicked, a relationship code is added to the table and to Personify.
Sub-Relationship	Text box. The name of the relationship code within the relationship type.
Reciprocal Relationship	Text box. This is the child relationship to the relationship type. The value entered here will display in the Reciprocal drop-down on the Demographics screen.
Display Order	Text box. The order in which the relationship code displays in the Relationship drop-down on the Demographics screen.
Active	Checkbox. When checked, indicates the relationship code is active.
Relationship Code is Parent Code	Checkbox. When checked, the relationship code is considered the parent code within a set of relationship/reciprocal codes that are used to generate a hierarchical relationship tree. This value will be copied to the relationship records from the CUS_Relationship_Code setup records. You can only define one parent for the customer tree view.
Include in Hierarchical Tree	Checkbox. When checked, indicates the relationship type will be displayed in the hierarchical relationship tree screen.
Delete Relationship Code	Button. When clicked, the highlighted relationship code is deleted.