Defining Miscellaneous Product Rates and Pricing

The Rate Code Details section is used to create rate structures and rate codes upon which product prices are based. Rate structures are typically used to segment customers into logical buying groups.

The Pricing Detail section is used to associate a price with a given rate structure and code combination. Products can be priced by date (which facilitates the creation of date-sensitive rates) or by different currencies. Accounting policies can be implemented here, including product adjustments, write-off tolerances, and tax bases.

To define the rates and pricing:

1. From the Define the Product task category, click Define Rates and Pricing.
The Rates and Pricing screen displays, as shown below.

2. Click Add Rate.

3. Select a Rate Structure from the drop-down.

4. Select a Rate Code from the drop-down.
The Description defaults as the Rate Code value.

5. Select the Short Pay from the drop-down.
The option chosen from this drop-down determines which of the following fields are read-only in the Pricing Detail section:

· Max Adjusted Price

· Min Adjusted Price

· Min Price to Activate

· Max Auto Write-off

6. If necessary, select the Ship-Via method.

7. If necessary, enter the Agency Discount percentage.

8. If necessary, enter the Sales Commission percentage.

9. Enter a Priority number.

10. Check the applicable checkboxes:

· Default Rate

· Web Enabled Rate

· Default Web Rate

· Waive Shipping

11. Click Add Price.

12. Select the Currency from the drop-down.

13. Enter the Price.

14. Select a Valid from date from the drop-down.

15. If necessary, select the Valid thru date from the drop-down.

16. The Rate Structure, Rate Code, and Fair Market Value fields are read-only.

17. Enter the Max Adjusted Price.
If “AR” or “Reject” was chosen from the Short Pay drop-down, this field will be read-only.

18. Enter the Min Adjusted Price.
If “Reject” was chosen from the Short Pay drop-down, this field will be read-only.

19. Enter the Min Price to Activate.
This field only displays when “AR” is chosen from the Short Pay drop-down.
This field is read-only.

20. Enter the Max Auto Write-off price.
If “Adjust” was chosen from the Short Pay drop-down, this field will be read-only.

21. Click Save.

Screen Element	Description
Rate Code Details
Add Rate	Button. When clicked, a row is added to the Rate Code Details table and the corresponding fields are enabled to add a rate code.
Delete Rate	Button. When clicked, the highlighted row from the table and the rate code are deleted.
Rate Structure	Drop-down. This is a structure that defines a customer. They are defined during the system setup. Certain customers, such as members vs. non-members, receive special rates. The rates for these structures are defined in the Rate Code. After a rate structure has been defined for the product, this drop-down is disabled and cannot be edited.
Rate Code	Drop-down. The established rate determines the pricing for the Rate Structure selected. After a rate code has been defined for the product, this drop-down is disabled and cannot be edited.
Description	Text box. A description of the rate code.
Short Pay	Drop-down. This fixed code indicates how Personify handles incomplete payment situations. Linked to the minimum payment amount. This code can be affected by the schedule payment and minimum payment amount. Options include: Adjust: Accept whatever is paid, even if the payment amount is less than the minimum payment. No balance is due. This is typically used for donations. AR: Creates a receivable and indicates that members under the active rate code will be invoiced. Activates even though a balance is due. Reject: Do not activate order unless fully paid. This should only be enacted if paying the entire amount immediately, rather than monthly. If an order is created, this value can be overridden at the order line level. A balance is due and the product stays in a proforma status until payment is received. Not active until the entire payment is received.
Ship-Via	Drop-down. Override how the product is to be shipped, e.g., by Federal Express, United Parcel Service, or United States Postal Service.
Agency Discount	Text box. The percentage to be applied for an agency discount when creating an order for this product.
Sales Commission	Text box. If you selected for this product to be eligible for sales commission on the General Membership Product screen, you can enter the percentage of sales commission the sales representative receives when this product is purchased.
Priority	Text box. Determines the order the rate codes display in the product setup and Order Entry screen. The rate code with the lowest display order displays first.
Default Rate	Checkbox. Defaults the rate to the list price. Indicates which rate codes should be default with each rate structure. This rate code defaults for the order when creating an order. For instance, some organizations want to show member savings, but to do that the structure and price must be known to consider the “list price.” Only one rate code within a given rate structure for a product can have this checkbox selected.
Web Enabled Rate	Checkbox. When checked, indicates that this rate code is available for use through the Web.
Default Web Rate	Checkbox. When checked, indicates which rate code is the default for the Web.
Waive Shipping	Checkbox. When checked, the shipping will be waived for this rate structure/rate code for this product.
Pricing Detail
Add Price	Button. When clicked, a row is added to the Pricing Detail table and the corresponding fields are enabled to add a pricing structure.
Delete Price	Button. When clicked, the highlighted row from the table and the pricing structure are deleted. If a price has been added by mistake, deleting the incorrect price will automatically set the previous price’s End Date to NULL, only if it is one day prior to the new price.
Currency	Drop-down. The appropriate domestic or international currency to use in this subsystem, e.g., German Mark, Japanese Yen, US Dollar.
Rate Structure	Read-only. This is a structure that defines a customer. They are defined during the system setup. Certain customers, such as members vs. non-members, receive special rates. The rates for these structures are defined in the Rate Code.
Rate Code	Read-only. The established rate determines the pricing for the Rate Structure selected.
Price	Drop-down. The price charged for the product prior to any applicable discounts.
Valid from	Drop-down. The pricing setup begins on this date. It is based on the order date in the order application. If a begin date is defined prior to an existing begin date, a warning message appears. If entered, then the end date is automatically set to the day prior to the next existing begin date. A pricing record must equal the product’s Available Date.
Valid thru	Drop-down. Indicates the last date when this rate would be effective for this product detail.
Max Adjusted Price	Text box. Controls adjustable pricing and is ignored for other short-pay codes. When the Short Pay code is ADJUST, the system adjusts up only to this price. It is visible only if Short_Pay flag = “ADJUST”. When the short pay code is “ADJUST”, the price will only adjust down to this amount. If less is paid, then the line item will not be activated.
Min Adjusted Price	Text box. Controls various aspects of the behavior of an order depending on the Short Pay value. This is the price that must be paid prior to the line item being considered active.
Min Price to Activate	Text box. Controls various aspects of the behavior of an order depending on the Short Pay value. This is the price that must be paid prior to the line item being considered active.
Fair Market Value	Read-only text box. If a product is complimentary or sold at a discount, then you can add the actual amount of the product here