Creating and Mapping Receipt Types

Cash accounts are defined for each financial company for different receipt types. These are used for payment and refund transactions. Each accepted credit card needs to have a corresponding receipt type. When using the multi-currency functionality, a separate receipt type will need to be defined for each currency that is accepted by your organization.

A unique receipt type must be set up for each financial company and currency combination. For example, if you work with 3 financial companies, and each of these has 2 different currencies, a unique receipt type must be set up for each combination (6 unique receipt types, in this instance).

To define cash accounts:

1. From the Default GL Accounts task category, click Receipt Types and Cash Accounts.
The Organizational Unit Maintenance: Receipt Types and Cash Accounts screen displays, as shown below.

2. To add a receipt type, perform the following in the Receipt Types section:

a. Click Add.
The Receipt Type Details fields are enabled.

b. Enter the Receipt Type name.

c. Enter the Description of the receipt type.
The Web Description defaults to the same text, but you can change it, if necessary.

d. If necessary, check the Default for New Batch checkbox.

e. Select the Availability of the receipt type from the drop-down.

f. If necessary, check the Credit Card Receipt checkbox.
If checked, select the Payment Handler from the drop-down.

g. If necessary, check the Validate Check Digit checkbox.
This field is only enabled if the Credit Card Receipt checkbox is checked.

h. Enter the Display Order.

i. Enter the Web Usage.

j. Enter the Start Digits.

k. If necessary, enter the Credit Card Length.

3. To map a cash account to a receipt type, perform the following in the Cash Accounts section:

a. Highlight the appropriate receipt type and click Add.
The Cash Account Details fields are enabled.

b. Select the Company from the drop-down.

c. Click the Debit Account link to search for a debit account.

d. If necessary, check the appropriate checkboxes:

· Default for Web

· Default for Personify

e. Select the Currency from the drop-down. The currency specified here will be the default currency for the cash account selected.

f. Click the Merchant link to search for a merchant associated with the cash account.

4. Click Save.

Screen Element	Description
Receipt Types
Add	Button. When clicked, a row is added to the table and the corresponding fields are enabled to add a receipt type.
Delete	Button. When clicked, the highlighted row from the table is deleted.
Receipt Type	Text box. The receipt type associated with the organization unit. For example, Check or MasterCard. Once the receipt types are defined, you can associate them with cash accounts.
Default for New Batch	Checkbox. When checked, indicates the receipt type is the default when a batch is created. If you select a default receipt type, you do not need to click “Add” on the Batch Control screen.
Description	Text box. The description of the receipt type.
Web Description	Text box. The description of the receipt type on the Web. This field automatically populates based on the description entered, but you can change it.
Availability	Drop-down. Select whether this receipt type will be available for Personify, the Web, both, or none.
Credit Card Receipt	Checkbox. When checked, indicates the highlighted receipt type will produce a credit card receipt, so you must select a Payment Handler.
Validate Check Digit	Checkbox. When checked, indicates the receipt type will validate the check digit of the credit card number. This is used for Visa, MasterCard, and American Express.
Display Order	Text box. When a list of receipt types is displayed, this is the order in which the highlighted receipt type is displayed. For example, a receipt type with the display order of “1” will display before the receipt type with the display order of “2” in a listing.
Web Usage	Text box. When a list of receipt types is displayed on the Web, this is the order in which the highlighted receipt type is displayed. For example, a receipt type with the display order of “1” will display before the receipt type with the display order of “2” in a listing.
Payment Handler	Drop-down. The third-party application used to handle payments. For example, CyberSource, PayPal (formerly VeriSign), and Wells Fargo. This is only needed if the Credit Card Receipt checkbox is selected.
Start Digits	Text box. The first digits of the credit card number. Certain credit card types have the same start digits for all of their credit cards. This is only needed if the Credit Card Receipt checkbox is selected.
Credit Card Length	Text box. Enter the amount of numbers in the credit card (if the receipt type is a credit card). This is only needed if the Credit Card Receipt checkbox is selected. You can distinguish between a range using a hyphen or a list using a comma.
Cash Accounts
Add	Button. When clicked, a row is added to the table and the corresponding fields are enabled to add cash accounts.
Delete	Button. When clicked, the highlighted row from the table is deleted. No transactions can exist for this account for it to be deleted.
Company	Drop-down. The company associated with the cash account.
Debit Account	Link. The debit account that is used for cash transactions of the associated receipt type. This should be unique within the organization, organization unit, company, and receipt type.
Default for Web	Checkbox. When checked, indicates the cash account is the default for the receipt type when creating an e-commerce batch.
Default for Personify	Checkbox. When checked, indicates the cash account is the default receipt type when creating a non e-commerce batch. If only one account is listed, check this checkbox so you do not need to select the account every time a non e-commerce batch is created.
Currency	Drop-down. Select the currency associated with the cash account.
Merchant	Link. The merchant ID that is used to process credit cards. The selected credit card merchant must be assigned the same currency code as the receipt type code. New credit card transactions are verified using this merchant ID.