Defining General Advertising Product Information

To create a new advertising product:

1.    From the Advertising Central screen, click Advertising Products from the Advertising Media and Products section.

The Advertising Product Maintenance search screen displays.

2.    Click Create New Advertising Product.
The Advertising Product Maintenance General Setup screen displays with multiple advertising product type options:

·            Print Display

·            Insert

·            Web Display Ad

·            Classified Ad

·            Color Surcharge

·            Premium Position

·            Miscellaneous Surcharge

·            Reprint

·            Sponsorship

·            Benefit

·            Program Fee

·            Short Rate

·            Rebate

3.    Select one of the options.
The Advertising Product Maintenance General Setup screen displays. The selected option displays in the Product Type drop-down.

4.    Click the Media Code link.
The Generic Chooser displays with a list of Media Codes. Select a Media Code. Optionally, the Media Code can be entered as text into the text box.

5.    The Invoice Rule Code automatically populates based on the Media Code selected. Change this if necessary.

6.    If necessary, select a different Product Type from the drop-down.

7.    If necessary, select an Associated Type from the drop-down.

8.    Check the checkboxes that apply:

a.    Master Product

b.    Available to Order

c.    Members Only

d.    Allow Price Update

e.    Renewable

f.      Eligible for Sales Commission

g.    Has Assigned Sales Rep

9.    The Product Code text box is formulated based upon your selections from the Product Code Generation section:

·            Select the Ad Type from the drop-down.

·            Select the Ad Size from the drop-down.

·            Select the Color/Webmedia from the drop-down.

·            Select the Premium Position from the drop-down.

Upon selection and tab out of each Product Code Generation field, the Product Code is automatically created by the system by combining the Ad Type Code, Ad Size Code, Ad Color/Webmedia Code, and Premium Position Code.

10.  Enter the Product Name in the text box.
The Invoice Description defaults to the Product Name.
TMA Resources recommends that you include the name of the media, when entering the Product Name. For example, instead of a product called “Classified Ad”, call it “XYZ Magazine - Classified Ad”. This will help reduce confusion when a user creates an advertising order from the Order Entry screen (not recommended).

11.  If necessary, change the Invoice Description.

12.  Enter the Product Sub-Title in the text box.

13.  Select a Product Class from the drop-down.

14.  Select the Currency Code from the drop-down.

15.  Select the Product Status from the drop-down.

16.  Select the date this advertising product is Available from.

The Available From date cannot be changed if orders have already been created for it.

17.  Select the date this advertising product is Available thru.

18.  Enter the Restricted Sale Qty (quantity) in the text box. This is used to restrict the number of times an advertising product can be sold and is primarily used for non-issue-based or non-term-based advertising media.

19.  In the Advertising Specific Options section check the checkboxes that apply:

·            Eligible for Agency Commission

·            Requires Contract

·            Include in Pct Surcharge Fee Calculation

·            Percent Fee

·            Use Adv Rate Card Pricing

·            Include in Page Plan

20.  Enter the Report Sort Order.

21.  Click Save.